6 SCHOOL ANNUAL PLAN - THE NINE FOCUS AREAS
BASIC FUNCTIONALITY OF THE SCHOOL [ORGANISATION]
Purpose:
To evaluate whether the school can function efficiently and effectively and realize its educational and social goals
Sources of data:
School policies and procedures
Staff duty lists
Timetables
Responses from parents and learners
Attendance records
LEADERSHIP, MANAGEMENT AND COMMUNICATION [PRINCIPAL, SMT, SUBJECT/COMMITTEE HEADS]
Purpose:
To evaluate the effectiveness of the leadership of the school
Sources of data:
Vision and Mission
Management structure – sub-committees
Policies
Financial management records and auditing reports
School statistical data
School improvement/development plans
Communication
Minutes of meetings (staff, governance, RCL, subject/LA, phase)
Discussion with staff
Questionnaires
GOVERNANCE AND RELATIONSHIPS [SGB]
Purpose:
To evaluate the effectiveness of the SGB in giving clear strategic direction
Sources of data:
Vision and Mission
SGB constitution
Recent minutes of SGB meetings
RCL
Financial policies
School budget
Discussion with SGB members
The school improvement/development plans
QUALITY OF TEACHING AND LEARNING AND EDUCATOR DEVELOPMENT [EDUCATOR AND LEARNER]
Purpose:
To evaluate the quality of teaching and learning and educator development
Sources of data:
Lesson observation
Developmental Appraisal – documents and reports
SDT plan
Subject/LA policies and plans
Educator lesson plans
Educator portfolio
Assessment records
Learner records
Learner portfolios
Display of learners work
Educational excursions
Competitions
Newspaper-clippings
CURRICULUM PROVISION AND RESOURCES [PRINCIPAL, EDUCATORS AND LEARNERS]
Purpose:
To evaluate the quality of the curriculum and how closely it matches the teaching and learning needs in relation to local or national requirements, including how extra- and co-curriculum enhances the curriculum
Sources of data:
School curriculum plan
School year-plan
School improvement/development plans
Learner and educator portfolios
Subject/LA meetings
Interviews and questionnaires
Participation in competitions
Extra-curricular activities
LEARNER ACHIEVEMENT [LEARNERS]
Purpose:
To evaluate the knowledge, skills, attitudes and values that learners have acquired
Sources of data:
Learner workbooks
Learner profiles
Learner portfolios
School examination results – internal and external
Learner assessment records and tasks
Display of learners work
Participation in competitions
Extra-curricular activities
School extra-curricular policy
Excursions
SCHOOL SAFETY, SECURITY AND DISCIPLINE [ORGANISATION]
Purpose:
To evaluate the extent to which the school knows about legislation and human rights and implementation thereof; to check that the school is secure and that the learners, educators and support staff are safe; and to evaluate the effectiveness of the schools disciplinary procedures
Sources of data:
School policies and procedures
HIV/AIDS policy
Codes of conduct for staff and learners
Records of sanctions and rewards
Records of incidents
Supervision of learners
Records of accidents
Vandalism and burglary records
School security system
SCHOOL INFRASTRUCTURE [OGANISATION]
Purpose:
To evaluate to what extent the school has sufficient and appropriate staff, resources and accommodation
Sources of data:
School staffing establishments – educator and support staff
Experience and training of staff
The school budget
Norms and Standards funding and policies
Inventories/Stock registers
Other registers
Maintenance policy
Observation of building and grounds
Procurement policy
Maintenance policy – all resources
PARENTS AND COMMUNITY [PARENTS]
Purpose:
To evaluate the extent to which the school encourages parental and community involvement in the education of the learners and how it makes use of their contribution to support learners’ progress
Sources of data:
Discussion and parent questionnaire
Reports to parents
Discussion with stakeholders
Visitation policy
Parent meetings
Registers
Notices
Newsletters
STANDARD ITEM YES/NO CLARIFICATION (9 FOCUS AREAS)
Planning – 1st day
1st week
2nd week
School readiness at beginning of the new-year 1
School review report – previous year
Reflection – to be completed during November/December 1/2
Priorities or lessons learnt
Directly linked to the review 2
Calendar – general
Curriculum
Calendar to make provision for 4 terms and 3 months per term (weeks optional) 1/5/6
Key events, milestones, highlights
The five key events for the year 2
School hierarchy – organogram(s)
Given structure – more than one organogram may be required to identify various levels and different roles and functions 2
Duties and Responsibilities
Tasks to de done linked to the organogram 2
Staff information
Format TBA
Teaching and non-teaching staff 1
School committees
See organogram 1/2/3
Pastoral duty – timetables 6/7
School policy and procedures
A-Z list of policies and procedures – do not include copy of policies 1
SDT – Developmental Appraisal Plan
Annual plan 2/4
Extra – curricular activities
Sport, culture, fundraising 4/5/6
Co – curricular activities
Meeting – staff, parents, SGB, curriculum, Training 1/2/3/4
Educational tours
Directly linked to curriculum for more than one day 4/5/6
Educational excursions
Directly linked to the curriculum for part of the day 4/5/6
School hours 4/6
Meetings 1/2/3
Curriculum activities, competitions
If not listed on calendar – list these activities 4/5/6
School Assessment Plan (CASS activities & assessment programme)
List the activities PER GRADE for all learning areas for the 4 terms (remember type and number are prescribed) 4/5/6
EST-Programme
Schedule of meetings 1/2/4/5
STANDARD ITEM YES/NO
Principals teaching timetable 1/2
Adaptation of school day – letter of application
Circular 037/2004 1
Closure of school – two days (cultural/religious) 1
Delegation of powers – general
Circular 212/2003 1/2
Notice of school tours (not directly related to curriculum) 1/2
Current budget 8
Previous budget 8
STANDARD ITEM YES/NO
Drop-out of learners 6/7
Absenteeism, tardiness and truancy 6/7
Language 4/5
Numeracy and literacy 4/6
Reducing class size 1/2
Progressive discipline 7
Support for learners at risk 6
Learner supervision 7
Equity 1/2
Diversity 1/2
Safety and Security 7
HIV/AIDS 7
Learner pregnancy 7/8
Substance abuse 7/8
Other
REQUIREMENT – In the event that any of these standard operational items present a challenge or an alarm bell (SOS) to learning and teaching the school cannot simply ignore it. Management must develop a strategy to combat this. For planning purposes a short and brief narrative description of each strategy should suffice (how the school deals with the SOS).
