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2020-04-03
Newsletter 248 - School Development & Improvement Planning 2006-2009 - PART 24


ATTACHMENT 9

METROPOLE CENTRAL EDUCATION DISTRICT
CIRCUIT 6

SCHOOL SELF EVALUATION (WSE)

PRINCIPALS GUIDE

MAKING PREPARATION
? Log on to the WCED Quality Assurance web-site – there you will find copy of the documentation. Get help to change the format in order for you to populate data onto the pro-forma forms – now you have your SSE in electronic format.
? The school principals must select a team of 5-7 members
? Give each member a copy of the entire document 1-50 pages
? Discuss the following procedure
? Be mindful, the due date is September/October for School Self Evaluation
? The WSE Criteria Guideline document, as a tool, must be read and discussed in conjunction with the SSE

GETTING STARTED
? Complete FORM A – statistical and biographical data
? FORM B
? Divide staff into three working committees
? Focus Area 1-3, 4-6, 7-9
? Each working committee has a week to complete their work
? Each committee submit their assessment to the staff for ratification and deliberation
? FORM C – not for purposes of SSE
? FORM D & E – this form is left for last – park it for the moment
? FORM F – SIP template (refer to guidelines wrt “the new SIP”). Workshop for Circuit is set for 10 September for further clarity
? FORM G – Interviews & Questionnaires
? Principal to complete to his/her set of questions on page 39
? SGB members each get a copy of questionnaire on page 41 for completion – SUMMARIZE ALL RESPONSES INTO ONE COHERENT

DOCUMENT – COLLATE
? Questionnaire on page 42 is handed to each HoD, Learning Area Head, Subject Head, Grade Head, etc depending on structures at school.

DO NOT SUMMARIZE
? Questionnaires to parents – send copy to each parent (sealed in an envelop) with a covering letter to explain the importance of their participation. Questionnaires must be returned by the following morning. Suggested procedure; send it out on a Wednesday, returned by Thursday and mopping up on Friday. The following is important
? The total number of responses (questionnaires returned)
? Calculate % returned
? For each of the 5 point scale – add all responses
? Calculate the % for each question across the 5 point scale – this must add to 100%
? Summarize into one page with % reflected
? Other comments are all collated
? Interviews with learners
? This must be done by random sampling
? Take class lists of all Grades 4-7
? For each grade sample 10 learners
? Choose them at random
? Total 40 learners – interview all. You could utilize educators, SGB members, volunteers, etc to do the interviews

SUMMARIZE AND COLLATE ALL RESPONSES
? Questionnaires for School Assessment Team, EST, Extra and Co-curricular co-ordinators – Summarize
? STUDY ALL SUMMARIES – YOU NOW HAVE THE VIEW OF ALL ROLEPLAYERS
? Return to FORM D – Each member of SMT to complete copy of form, ratified by staff. ONE DOCUMENT TO BE SUBMITTED
? Complete FORM E

TIMEFRAMES
? Management committee established by 08 September
? Working committee established by 09 September – complete focus area work by 15 September
? Questionnaires to parents on 10 September – returned by 11-12 September
? Form A completed by 15 September
? Form D & E completed by 25 September

You need to analyze all information received and start work on your School Improvement Plan (SIP). This is just some supportive guideline to take you and your staff through the process. This is an overwhelming and task-orientated exercise and I hope I have helped you to facilitate this process more effectively and efficiently.
Issued collaboratively by

S J Daniels – Circuit Team Manager & A Naidoo – IMG Manager
DATED: 29 AUGUST 2008
 



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